Administrative Assistant 1
QUALIFICATIONS: An example of acceptable qualifications (at least one of the following):
− Completion of high school education or GED plus post-secondary education and/or
training; and
− 5+ years experience in municipal or other government operations or experience as office
clerk, receptionist, or administrative assistant.
− Any combination of education, training and/or experience equivalent to the minimum
qualifications stated above.
LICENSURE OR CERTIFICATION REQUIREMENTS: Must be Notary Public or obtain
commission within 6 months of employment, must possess and maintain a valid State of Ohio vehicle
operator's license.
EQUIPMENT OPERATED: The following are examples only and are not intended to be all
inclusive:
personal computer, printers, copier, telephone, and other standard
ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:
1. Serve as Clerk to Planning Commission, Records Commission, Design Review Board, Civil
Service Commission, and Revolving Loan Fund Committee; prepare standard operating procedures
for the administrative office; prepare legal notices for publication; prepare community profiles and
surveys; maintain records of lawsuits, possible lawsuits, and claims against the City, notifying
insurance and providing any additional information; record minutes of meetings as required for
Mayor and Safety and Service Director; report on any special project as assigned.
2. Supervise administrative personnel and janitorial staff; assign projects as needed; coordinate
training sessions with employees; review and approve time records or reports; conduct employee
evaluations; oversee federal and state reporting as required, both monthly and yearly.
3. Supervise record retention; manage and direct city events; serve as Hillsboro solid waste
representative; participate in Highland Metropolitan Housing Authority and Highland County
Family and Children First Council; prepare notices and bid documentation.
4. Meet all job safety requirements and all applicable safety standards that pertain to essential
functions; must demonstrate regular and predictable attendance; maintain required licenses and/or
certifications.
OTHER DUTIES AND RESPONSIBILITIES:
− Performs other related duties as required.
MINIMUM ACCEPTABLE CHARACTERISTICS: (*Indicates developed after employment)
KNOWLEDGE OF: basic accounting, bookkeeping, goals and objectives, policies and procedures,
Federal, state, and local laws and/or regulations, public relations, media relations, Ohio Revised Code,
office practices and procedures, English grammar and spelling, records management, agency goals
and objectives*, agency policies and procedures.*
SKILL IN: data entry, computer operation, use of modern office equipment and software, critical
thinking, judgment and decision making.
The City of Hillsboro will be accepting applications for the position of Administrative Assistant I
until 4:00 pm on October 30, 2026. The application for employment and job description can be
obtained from the Mayor’s Office at 130 N. High Street, Monday-Friday from 8am-4:30pm as
well as the City of Hillsboro website. Applications along with resumes can be submitted to the
Mayor’s Office or via email to mblackburn@hillsboroohio.net.
Click here for full job description.
Click here for application.
