Administrative Assistant II/HR
EMPLOYEE STATUS: Full-time
QUALIFICATIONS:
1. High school diploma or general education degree (GED)
2. Minimum two (2) years’ experience as office clerk, receptionist, or administrative
assistant
3. Ability to type fifty (50) words per minute with ninety percent (90%) accuracy
4. Working knowledge of Microsoft Office programs, specifically Word, Excel, and
Outlook
5. Working knowledge of all social media platforms
6. Ability to operate copier, fax, printer, calculator
7. Must have valid Ohio driver’s license
GENERAL DESCRIPTION:
Answer calls, transferring to appropriate staff members; greet public at front desk; respond to
inquiries from public and forward to appropriate department; perform duties as assigned by
Mayor/Safety and Service Director and/or Administrative Assistant I; perform general clerical
duties to include but not limited to photocopying, faxing, mailing, and filing; maintain permits,
licenses, proclamations, legal notices; maintain office supplies and schedule repairs to office
equipment; receive, sort, and distribute mail; label and record office inventory; maintain strict
confidentiality in all administrative matters; support City departments when needed; create and
modify documents created with Word and Excel; update and maintain all social media sites.
ESSENTIAL FUNCTIONS:
1. Perform administrative duties (e.g. typing various documents, updating Excel
spreadsheets, updating all social media sites)
2. Interact and maintain records of citizens’ concerns by contacting affected departments
for solution through work orders
3. Carry out detailed but basic written or oral instructions
4. Perform basic accounting procedures
5. Type accurately and recognize grammatical and spelling errors
6. Respond to inquiries from public and/or officials
7. Maintain records according to procedures
8. Develop and maintain effective working relationships while maintaining confidentiality
9. Operate and maintain office machines
10. Ensure proper maintenance and repair of equipment
11. Provide receipt of payments and collect water office fees when needed
12. Research and report on any special project as assigned
13. Demonstrate regular and predictable attendance
14. Perform basic HR duties, such as creating employee id’s, keep track of employee
birthdays, city building keys and fobs, coordinate and assist with other employee and
city related events, maintain the city Marquee
15. Knowledge of city code of ordinances, zoning, building department, etc
OTHER DUTIES AND RESPONSIBILITES:
1. Perform other duties as assigned by supervisor.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of: Public relations; office practices and procedures; English grammar and
spelling; records management; social media platforms
Skill in: Use of computer, typewriter, copier, fax machine, scanner
Ability to: Carry out detailed but basic written or oral instructions; deal with problems
involving several variables within a familiar context; define problems, collect data, establish
facts, and draw valid conclusions; perform basic accounting; copy material accurately and
recognize grammatical and spelling errors; communicate effectively; maintain records
according to establish procedures; answer routine telephone inquiries; develop and maintain
effective working relationships; maintain confidentiality.
EQUIPMENT OPERATED:
Computer, printer, fax machine, adding machine, scanner, shredder, copier.
PHYSCIALLY DEMANDING AND HAZARDOUS WORKING CONDTIONS
INHERENT IN THIS JOB DESCRIPTION:
The employee must negotiate, use, or work with or in the vicinity of:
1. Must be able to lift 25 pounds
GENERAL DUTY: SAFETY AND HEALTHFUL WORKPLACE
The employee:
1. Has contact with potentially violent and/or emotionally distraught persons.
PERFORMANCE EVALUATION:
Per the City of Hillsboro’s contract and/or policy manual.
